How to gather information

Gathering information on energy and fuel use is an important part of audit planning. You should allow sufficient time to collect the necessary information in advance of your audits as this could take up to several months if you don’t have detailed records in place.

You may need to collect energy consumption data from a number of places within your organisation. This could include:

• Finance team – for copies of supplier invoices.
• Facilities managers – for meter readings and invoices.
• Travel team – for information on journeys undertaken and distances travelled.
• Maintenance team – for meter readings and invoices.
• Vehicle fleet managers – for information on vehicles, fuel purchased and distance travelled.

Organisations adopting best practices in collecting and monitoring energy and fuel use data often have centralised systems in place.
If you don’t then it is worth considering how you can improve your data collection process as this can lead to cost savings in the future.